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Droxford Junior School

UK General Data Protection Regulations (UK GDPR)

UK General Data Protection Regulations (UK GDPR)

The UK data protection regime is set out in the Data Protection Act 2018 and the UK GDPR.  Schools have a legal duty to comply with the UK GDPR.

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What does UK GDPR mean for schools?

A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.

UK GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:

Under UK GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.

  • Schools must appoint a Data Protection Officer and be able to prove that they are UK GDPR compliant.
  • Schools must ensure that their third party suppliers who may process any of their data is UK GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours

Subject Access Request (SAR)

You have the legal right to request a copy of the information we hold about you, in line with UK GDPR. A SAR can be made in writing or verbally.  In order to make a SAR in writing, please download the Subject Access Request form (below), fill it in and return it to us, along with copies of information that confirms your identity.

You can apply as a third party for someone that you are responsible for, including for a child. You will need to provide evidence that you are allowed to act on their behalf.  Details of acceptable types of identification documents are included in the application form.

Your completed SAR, along with copies of identification, can be emailed to or posted to:- 

Droxford Junior School
Union Lane
SO32 3QR

If you have any enquiries in relation to UK GDPR, please contact Mr. Matthew Dampier (Head Teacher) or Miss Sydony Madgwick (Senior Admin Officer/Data Protection Officer)