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Droxford Junior School


General Data Protection Regulations (GDPR)

The law for General Data Protection Regulations (GDPR) came into effect on 25th May 2018.  It has brought higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. 

Schools have a legal duty to comply with the GDPR.

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What does GDPR mean for schools?

A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.

GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:

Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.

  • Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.
  • Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours

Subject Access Request (SAR)

You have the legal right to request a copy of the information we hold about you, in line with the General Data Protection Regulation (GDPR).

In order to make this request, please download the Subject Access Request form (below), fill it in and return it to us, along with copies of information that confirms your identity.

You can apply as a third party for someone that you are responsible for, including for a child. You will need to provide proof that you are allowed to act on their behalf.

More details of acceptable types of identification documents are included in the application form.

You can email your completed form and electronic copies of your identification documents to:

Or print the form, fill it in and post it with paper copies of your identification documents to:

Droxford Junior School
Union Lane
SO32 3QR

If you have any enquiries in relation to GDPR, please contact Mr. Matthew Dampier (Head Teacher) or Miss Sydony Madgwick (Admin Officer/Data Protection Officer)

The documents below contain all of the relevant GDPR information for parents/carers.